Facilities Services

July 20, 2026

A man in a hard hat, safety vest, and goggles sits in a dunk tank with his arms outstretched and mouth open, ready to be dunked.

Announcements

Building Services

Operations

Maintenance

Comm & Info

Utilities

Construction

Safety Stand Down

Announcements

FS Training Presents TECH WEEK 

Tech Week is here! Get ready for a week of practical, hands-on sessions designed to help you work smarter, solve common technology challenges, and discover tips that make your day a little easier. Whether you’re looking to sharpen your Outlook skills, become more confident using your Radio, or learn how to get the most out of AI, there’s something for everyone. 

If you have a University-issued laptop, we encourage you to bring it with you! Many of our sessions include hands-on demonstrations, and following along on your own device is the best way to practice what you learn. See email from Training for more information.  

Football Training Dates Announced

Go ahead and mark your calendars to attend one session of football training if you work to support game days. Please note the location change from the FSC to the SU for the first shift sessions. Email [email protected] to sign up for the session of your choosing.

Wednesday, August 26 Times/Locations 
0830 – SU 362A/B 
1000 – SU 362A/B 
1400 – SU 362A/B 
1700 – FSC 101/102 
2200 – FSC 101/102 

Thursday, August 27 Times/Locations 
1030 – SU 362A/B 
1400 – SU 362A/B 

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Building Services

Andy Holt Tower

  •  8th floor Conference Room, Entrance Lobby, and office hallways carpet cleaned 
  • Brick floor in Lobby of 3rd fl was scrubbed and rinsed 
  • 1 set of entryway glass on 3rd floor was cleaned 
  • Custodial closets on 8,7,6,5,and 4 were cleaned up and organized 
  • High dusting and cobweb removal done on ceiling tiles on 3rd  and 8th floor also removed around windows, lights, and vents in bathrooms on all floors 

Communications/SS 

  •  Carpet on 3rd floor Lobby was cleaned 
  • High dusting and cobweb removal was done around and above windows on 3rd and 4th floor 

Claxton

  •  352 and 353 carpet cleaned 
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Operations

Moving & Event Services

  • No report received

Sustainability

What improved last week?  

  • Recycling teams continued campus waste diversion and collection operations while advancing planning for electric fleet deployment, expanded organics infrastructure, and food recovery efforts. At the Grow Lab, crop yields increased, invasive species removal continued, and routine hive health monitoring was completed. 

What declined last week?  

  • One of two AmeriCorps Grow Lab Coordinators completed their term, creating a vacancy.

What is attention needed this week?  

  • Continue planning for fleet modernization and organics expansion, while recruiting to fill the vacant AmeriCorps position.

Where is attention needed this week?  

  • Planning continues for electric collection vehicles and charging infrastructure. Additional beekeeping supplies were received, and staff tested hives for varroa mites and set traps for small hive beetles.
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Maintenance & Repair

Housing

What was accomplished? 

  • Cleaning the water source heat pump stacks

Athletics

What’s Improved?

  • Updating several areas with new LED lighting all over zone. 
  •  Working on more PM’S all over zone. 

What’s Declined?  

  • Nothing has declined this week. 

This Week’s Attention? 

  • Recruiting help with overtime preparing for the upcoming football season. 
  • Working with electric shop to fix some problems that has come to our attention. 

What Changes Are Happening This Week? 

  •  No changes happening.

Dining

What’s Improved?

  • At RTD – Cleaned evaporators in cake room, resolved hot water crossing over issue, repaired grill on 3-rd floor, dishwasher on 2-nd floor, leaking steamer water lines, adjusted fryer pilot, pot washer on 3-rd floor, floor type Hobart mixer in bakery, replaced hood lights, PM exhaust fans. 
  • At Stokely – Installed cup rinse, treated floor drains, working on walk-in freezer, delimed steamers, removed sneeze guards, repaired ice maker. 
  • At Anderson – repaired warmer box, replaced wall outlets, repaired chargrill. 
  • At Student Union – Repaired oven doors, coffee maker, unstopped WOK drain, replaced ceiling outlets, treated drains, repaired bun toaster, replaced gaskets on fryers in CFA.
  • At Arena – installed new door gasket on walk-in cooler. 
  • At Hodges and Mossman -repaired coffee makers.  

What’s Declined?  

  • No noticeable decline observed.

This Week’s Attention? 

  • Maintaining proper equipment operation, performing PM’s

What Changes Are Happening This Week? 

  • No changes at this point.

Zone 4

  • No report received

Zone 5

  • No report received

Zone 6

What was accomplished? 

  • Last week we repaired lighting and student union dealt with leaks at Claxton and the student union This week we will be continuing working on lighting at the student union and deal with leaks in Claxton and the Student Union.  

Zone 7

  • No report received

Zone 8

What improved last week?  

  • Shout out to Brittney Rose and Sean Palmer along with guidance from Ms. Tracy Walker in helping with some of our DASH duties and entries to help lighten the load on our work teams.

What declined last week?  

  • Chill water loop on the AG campus has been struggling some with what appears to be associated with the primary pumps for the loop.

Where is attention needed this week?  

  • Try to diagnose and resolve chill water loop issues to help properly cool all the lab space in many of our AG campus buildings.

What changes are happening this week? 

  • We continue to try and recruit new members for our After Hours One-Call team to help that team be complete and reduce the amount of extra hours spent covering for other shifts.

Building HVAC

What improved last week? 

  • SERF AHU-4.  

What declined last week?

  • nothing

Where is attention needed this week?

  • SERF, Student Aquatics, Brenda Lawson, Arena, Stadium. 

What changes are happening this week?

  •  Coil replacements, CHW coil repairs, split system installs, VRF system repairs, water leak repairs, and refrigerant system repairs. 

Any critical repairs or outages that were addressed?

  •  SERF AHU-4, Claxton AHU-104, Arena AHU-3. 

Building Electrical

What improved last week?

  • SERF new power feeds for labs and implementing a plan for Nielsen Physics Temp AC power. 

What declined last week?

  • Working on campus with standard pole lights that are out. 

Where is attention needed this week?

  • Completing SERF power drops and power for the new furnace. 

What changes are happening this week? 

  • Dividing teams so we can have extra tech working on newer work orders. 

Any critical repairs or outages that were addressed?

  •  Planning the power feeds for the Temp AC for Neilsen Physics. 

Building Plumbing

What improved last week?

  • Continual improvements to the Concord building. 

What declined last week?

  • Insufficient staffing made job completion more challenging. 

Where is attention needed this week?

  • Improvements to Concord building and work at Stokely Hall

What changes are happening this week? 

  • Scheduling interviews for potential candidates to fill vacant positions. 

Any critical repairs or outages that were addressed?

  • Critical repairs and completion of outages at Stokely Hall. 

Lock & Key Services 

  • No report received
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Comm & Info

WOM & IT

What was implemented or improved last week? 

  • FSIT began multi-department testing of a real-time translation solution.
  • Continued refinements and enhancements to the Autopilot system.
  • FSIT provided onsite support during the weekend OIT network outage.

Calls for service last week: 

  • WOM serviced 225 individual tickets.
  • FSIT serviced 121 individual tickets.

What changes are happening or on-going this week? 

  • After-hours services testing is underway following the weekend OIT network outage to ensure systems are functioning as expected.
  • Multi-department testing of the real-time translation solution continues.
  • Autopilot system refinements and feature additions remain ongoing.

Training

What did we learn last week? 

  • Clear communication is difficult. It takes intentionality and effort to deliver feedback in a meaningful manner. If you need help with this, we’ve got the right course for you. 

What challenge can training help us solve? 

  • Want to expand your team’s leadership capabilities? Get with us to develop a leadership needs assessment so we can develop an individualized program for your team. This will help you establish your key performance indicators to help us track your employees’ successes as they relate to professional development. 

What do employees need to know this week? 

  • Did you see the email from FS Training about Tech Week? If not, check you inbox and let us know which sessions you are interested in. We’ve got a couple guest speakers you’ll be interested in hearing from: Sam Ledford – How to take better photos on your phone; David Alcorn – the benefits offered to you as a staff member when you shop at VolTech! 

What best practice should we share across teams? 

  •  Do you have an onboarding practice you use for your new hires that you think others in the department should also use? If so, let us know! We’d love to help share the things that work well with everyone. 
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Utilities & Energy

A/C Utilities

  • What improved last week?
    • Repaired Pratt Pavilion chiller 
    •  Repaired Hesler cooling tower 2B 
    • Hesler – chiller house clean up 
    • SMC – repair chillers 
    • Mossman – installed vane actuator on chiller no. 2 
    • Strong – installed new cooling tower motor 
    • What declined last week?  
    • ANRB – cooling tower gearbox failure 
    • Strong – chiller no.1 failed I/O board 
  • Where is attention needed this week?
    • Strong – chiller repair 
    • Campus chiller plants and cooling towers 
    • Baseball – weight room AC unit installation 

Electrical – High Voltage Utilities

  • What improved last week? 
    • Replace old pole lights with new ones
  • What declined last week?
    • Repair p v c conduit at circle to refeed pole lights and  park pull wire at p 3  at lake lake loudoun bluv
  • Where is attention needed this week?
    •  lake loudoun bluv  p 3
  • What changes are happening this week?
    • Pulling wire at 11 st parking garage  termination  and adding power for construction power at the new  chemistry building
  • Any critical repairs or outages that were addressed?
    •  Termination for the new  chemistry building 

Plumbing Utilities

  • What improved last week? 
    • Everyone worked well together toward the common goal of completing steam maintenance on the vaults. Overall, a great week for everyone. 
  • What declined last week?
    • Nothing has declined. Everyone worked hard and worked as a team, and we got it done.   
  • Where is attention needed this week?
    • Continuing focus on steam maintenance. 6″ valve at the steam plant and get the steam back on campus. 
  • What changes are happening this week?
    • Continue working on Steam tasks, staying hydrated, and preparing for the upcoming week. 
  • Any critical repairs or outages that were addressed?
    • Replacement of one of the restroom trailer toilets that was broken during its recent deployment. Investigated potential leaks at the auxiliary building several times throughout the week. Finished cleaning up at Hess Hall. Investigated high water usage at Min Kao. Checked on the 4th floor restroom at Hodges Library.  

Steam Plant

  • What improved last week?
    • Continued work with contractors on new boiler installation. Addressed packing issue on DA tank drain valve. Cleaned / replace air filters on air compressor   Cleaned and replaced condensate strainer. Replaced mechanical seal in feed water pump.
  • Where is attention needed this week? 
    • Will work on cleanup and improvement projects around the plant. Working on steam trap for condensate return
  • What changes are happening this week?
    • Working on any issues that arise and working with contractors on the new boiler. 
  • Any critical repairs or outages that were addressed?
    • Repair on HDPE piping

Building Automation Systems

  • What improved last week?  
    • TBA Discharge air temps lowered.  
    • Graphics alterations and programming issues at Carousel Theater.  
    • New Programming for Facilities Services BAS.  
  • What declined last week?  
    • Old Invensys systems. 
    • Pheonix control valves at Plant Bio.  
    • Heating water systems across campus 
    • Mossman Labs 
  • Where is attention needed this week?  
    • Monitor heating water systems across campus  
    • Closing work orders from previous FY  
  • What changes are happening this week?  
    • Hesler Phoenix valve issues are being addressed 
    • Mossman Lab heating issues 
  • Any critical repairs or outages that were addressed?
    • Adjusted Outside air dampers to reduce Co2 during events at TBA. 
    • Heating water systems 
    • Vivarium heating post steam outage 

Electrical Control and Fire Alarms

  • What improved last week?
    • Completing Deficiencies to get fire panels up to code
  • What declined last week? 
    • Several batteries in fire panels 
  • Where is attention needed this week? 
    • Assisting contractors with fire alarms and sprinkler testing 
    • Continue working on leak detection at IAMM 
  • What changes are happening this week?
    • Normal repairs and disables 
  • Any critical repairs or outages that were addressed? 
    • Correcting deficiencies at multiple buildings  

Commissioning

  • No report received

Chemical Treatment

  • What improved last week?
    • Housing Closed Loop system health, equipment installs for TBA, SERF  
  • What declined last week? 
    • Not declined more than it already is, but Nursing loop is being opened to Claxton chilled loop  
  • Where is attention needed this week? 
    • Chill water closed loops for TBA, Claxton, and SERF  
  • What changes are happening this week?
    • Ability to feed chemicals into buildings that need it. As well as extra makeup water capacity in Claxton loop to prevent “drying” out the system. JARTU cooling tower monitoring/feeding install  
  • Any critical repairs or outages that were addressed? 
    •  Claxton 
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In-house Construction

  • New projects received: 4
  • New estimate requests received:  3
  • Construction Projects of Note:
    • Art and Architecture Building 
      • Signage for the newly renovated Dean’s Suite in the College of Architecture and Design
    • Cherokee Mills Building 
      • Renovations to 108 and 228 including paint, carpet cleaning, graphics, and furniture
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Safety

Risk Management Report: 

This report provides a summary of the number of incidents, accidents, and safety-related reports received during the month of June. The purpose of this report is to maintain awareness of workplace safety activity and encourage continued reporting of incidents, hazards, and safety concerns. 

June Incident Summary: 

  • Injury Reports: 5 
  • Auto Accident Reports: 4 
  • Near Misses: 1 
  • Safety Concerns: 2 
  • Safety Suggestions: 0 

The information included reflects all reports submitted and documented during the month of June. Employee reporting of injuries, near misses, safety concerns, and suggestions plays an important role in identifying hazards and supporting a safe work environment. 

Where is attention needed this month: 

  • Units are encouraged to continue to stay ready for summer heat through maintaining supplies of water and electrolytes for crews. 
  • Take a few minutes to do a little housekeeping in your workspaces. Ensure chemicals are labeled and stored properly, trip hazards are addressed, machine guarding is in place, PPE is available and in good condition. 

What Changes are happening this month? 

Coming This Month: FS Safety Near Miss Program 

This month, FS Safety will be launching a Near Miss Program that provides employees with a simple and confidential way to report safety concerns and workplace hazards. 

Employees may submit reports anonymously, helping us identify and correct potential issues before they result in an injury or incident. 

We encourage employees to first bring safety concerns to their supervisor so they have the opportunity to resolve the issue promptly. If additional assistance is needed, or if a concern has not been addressed, FS Safety is always available to provide support and help ensure the hazard is corrected. 

Safety is everyone’s responsibility. By reporting hazards and near misses, we can work together to create a safer workplace for everyone. 

FS Safety [email protected] 

865-974-9833