Announcements
Football Work Orders – What You Need to Know
Work orders will be issued each week for support of home football games. Please make sure you have your labor/materials entered as soon as possible each week so we can close down each game for billing. If your team does not have a work order please let Susan Gibson or Tracy Walker know so one can be issued.
-Labor/Material Entries: Don’t forget to verify your labor/material entry to make sure it’s entered correctly. If there’s a zero in parenthesis, this indicates an estimated amount and will NOT be charged. Actual hours worked should be in parenthesis, as shown below
-Miscellaneous charges must have documentation attached (PO/Req or something showing where you got the cost you listed).
Requisitions & GL Account Codes
Since each department is now responsible for their own budget, GL coding on your requisitions will be very important for identifying charges on the ledger. Your GL code will change depending on what you are purchasing. Below is a quick reference list of the most commonly used GL/Acct codes. If you ever have questions on the appropriate code, please reach out to anyone on the A/P team for guidance.
Receivers Reminders
Please respond to receiving requests from the A/P team asap. DASH will NOT allow an invoice to be processed unless the PO has been received. If you believe the invoice doesn’t belong to you, still RESPOND, so we can find the appropriate person or contact the vendor.
**If you pick up items in Central Supply, you do not need to “receive” those items in DASH. Central Supply will receive those items and send to the A/P office for payment.
Compliance Training & Conflict of Interest
Don’t forget to log into K@TE to complete your compliance training before 10/31. DASH Conflict of Interest reporting is also live. You should’ve received an email with a direct link to help you navigate this process. If you have questions on either, reach out to FS Training.
Building Services
- No report received
Operations
Moving & Event Services
- No report received
Sustainability
Operations teams are continuing to prepare for the next three weekends of Football, focusing our attention toward recycling and/ trash can placement alterations based on observations from the Furman game.
Key metrics:
- Campus Activities:
- 61 cardboard bales
- Gameday:
- 23,610 lbs of plastic
- 4 bales of cardboard
- 2 bales of aluminum (weights pending)
- 26 gameday volunteers for a total of 125.5 volunteer hours
Maintenance & Repair
Housing
What was accomplished?
- Cleaning up after water damage at Brown Hall. The plumbing shop and we could not find any leaks.
Athletics
What’s Improved?
- We have a recent new hire to add to the crew and build the team up.
- First football game we had very little calls, so maintenance issues were almost non-existent
What’s Declined?
- Nothing declined.
This Week’s Attention?
- Preparing for the home football game against Kennesaw St. At Neyland Stadium.
- Preparing for the It Takes a Volunteer event at TBA.
- Preparing for The Men’s Tennis tournament at Good Friend Tennis.
- Football Facility we are preparing for recruits and for the Tn fund event on Friday.
What Changes Are Happening This Week?
- No changes happening.
Dining
What’s Improved?
- Repaired four walk-in coolers at Student Union I, Ice maker in Catering, Walk-in cooler and freezer at Vol. Hall, repaired dishwashers at Rocky Top Dining, Stokely, and Arena, replaced hot box door hinges and door gaskets, cleaned hoods and exhaust fans in several buildings, repaired Stokely pulper and smoker.
What’s Declined?
- No noticeable decline observed.
This Week’s Attention?
- Start repairs on walk-in freezer for CFA at Student Union I, more hood cleaning needs to be done, keep our M&R Dining working effectively and efficiently.
Zone 4
- No report received
Zone 5
- No report received
Zone 6
- Dealt with extra issues/tasks due to the President attending Saturday’s game and sickness on the team last week
- Working on mold checks and PMs this week while repair team works on a growing repair list
Zone 7
- MinKao: replaced seals and flush valves/vacuum breakers in majority of the building, after damages from the new water line install.
- Ayer’s hall: replacing burned out lights in public egress areas.
- Buehler hall: installing new shaft, blower cage, and bearings on the ahu in the chemical store on the 2nd floor.
- All across the zone: still monitoring the chilled water temperature due to not having enough chilled water pressure while we are waiting on the ac shop to install new pumps in the Dabney hall chiller house.
Zone 8
What improved last week?
- Temperatures have started to go down now that fall has arrived, giving us much relief to consistent hot temps.
What declined last week?
- Very simply, THE HEAT!
Where is attention needed this week?
- Making sure that all of our heating systems are ready to go for cooler temperatures.
What changes are happening this week?
- We will continue to answer calls to the zone and make sure that all of our buildings are in good working condition.
Building HVAC
What improved last week?
- SERF AHU-4.
What declined last week?
- Nothing
Where is attention needed this week?
- SERF, Student Aquatics, Brenda Lawson, Arena, Stadium.
What changes are happening this week?
- Coil replacements, CHW coil repairs, split system installs, VRF system repairs, water leak repairs, and refrigerant system repairs.
Any critical repairs or outages that were addressed?
- SERF AHU-4, Claxton AHU-104, Arena AHU-3.
Building Electrical
What improved last week?
- Serf new power feeds for labs and implements a plan for Nielsen Physics Temp AC power.
Where is attention needed this week?
- Completing Serf power drops and power for the new furnace.
What changes are happening this week?
- Dividing teams so we can have extra tech working on newer work orders.
Any critical repairs or outages that were addressed?
- Planning the power feeds for the Temp AC for Neilsen Physics.
Building Plumbing
What improved last week?
- Team communication and collaboration have improved significantly. Staffing levels have improved, allowing jobs to be completed at a much faster and more efficient rate.
What declined last week?
- Nothing has declined.
Where is attention needed this week?
- Preparing for upcoming football games.
What changes are happening this week?
- Continue to keep our whiteboard communication system updated to show which jobs are completed, in progress, or not yet started.
Any critical repairs or outages that were addressed?
- A repair at Neyland Stadium was addressed on Sunday, September 27th.
Lock & Key Services
What improved last week?
- Overall team moral as we worked together in two man teams re-core key areas of campus in preparation for ESPN Gameday and VIPs.
What declined last week?
- Nothing to report.
Where is attention needed this week?
- Rekeying campus back to its original standards after adjustments were made to accommodate for ESPN Gameday and VIP visitors.
What changes are happening this week?
- New Locksmith Darrell Donahue has finished on boarding and begins training with the lock and key team.
Comm & Info
WOM & IT
What was implemented or improved last week?
- FS IT with Space Management have started an Archscan pilot.
- Testing has begun for DASH FDI reporting.
Calls for service last week:
- WOM processed 292 requests for service last week.
- FS IT processed 176 requests for service last week.
Training
What did we learn last week?
- Did you know there is an AI training program designed specifically for facilities professionals? APPA’s AI for Facilities program explores practical ways artificial intelligence can support facilities work. Learn more at APPA AI for Facilities.
What challenge can training help us solve?
- Do you have a task you perform only occasionally? Training can collaborate with you to create a job aid, checklist, or quick-reference guide that makes infrequent tasks easier to complete correctly and confidently. We may already have a resource available! Contact [email protected] to get started.
What do employees need to know this week?
- We welcomed four new employees through New Employee Orientation last week. Please join us in welcoming new team members in Design, Landscape, Plumbing, and Lock & Key.
What best practice should we share across teams?
- Growth often happens when we take on tasks that feel unfamiliar or challenging. Embrace opportunities to learn new skills, ask questions, and learn through trial and error. Each experience builds confidence and capability.
Utilities & Energy
A/C Utilities
What improved last week?
- Rebuilt Plant Bio condenser water pump
- Magnolia – installed cooling tower make up valve
- ANRB – repaired no. 1 chiller
- Neyland – prepped AC systems for Kennesaw State game
- Parking Services – repaired chiller
- KPB – repaired chiller
- TBA – rebuilt heating water pump
- Student Union – removed chiller no. 2 motor and sent off for repairs
- TBA – installed multiple magnetic strainers
What declined last week?
- East Skybox – Chiller condenser coil failure
Where is attention needed this week?
- Neyland Stadium
Electrical – High Voltage Utilities
What improved last week?
- Campus Standard light fixtures at Student Mall. Repulled wire to reinstall power.
Where is attention needed this week?
- Exterior lighting
Any critical repairs or outages that were addressed?
- Neyland Founders metering install
Plumbing Utilities
What improved last week?
- Game preparation went great.
What declined last week?
- Nothing has declined. The team continues to work diligently to stay on top of work orders. Overall, teamwork remains strong, and collaboration has been excellent.
Where is attention needed this week?
- Shift focus from the game to jobs and tasks.
What changes are happening this week?
- Focus attention on jobs.
Steam Plant
What improved last week?
- Continued work with contractors on new boiler installation. Fabricated brackets for stair installation. Prepared #2 boiler for contractor work. Removed motor for polisher pump for replacement.
Where is attention needed this week?
- Will work on cleanup and improvement projects around the plant. Will be working with contractors on tasks for new boiler start up.
What changes are happening this week?
- Working on any issues that arise and working with contractors on the new boiler. Preparing for repair work on #2 boiler. Preparing for start up of new boiler.
Building Automation Systems
- What improved last week?
- Pratt Pavillion
- Food City Center AC-5
- What declined last week?
- Old Invensys systems.
- SMC Johnson system.
- Hodges Library Controls
- Where is attention needed this week?
- Prep for the football game this weekend against Auburn
- Lab Air issues
- Lighting control issues all over campus
- What changes are happening this week?
- Commissioning RGBW lighting installed by high-voltage team.
- Monitor heating as morning temps dip into the low 50’s
- Triage issues found in HVAC systems
- Moving controls for chiller that is being relocated at Neyland South.
- Any critical repairs or outages that were addressed?
- Chiller Plant troubleshooting across campus
- TBA AC 4 and 5 controls removed and replaced last minute.
- Last minute prep for Presidential visit to Neyland.
Electrical Control and Fire Alarms
What improved last week?
- Corrected several fire alarm troubles continuing from move in.
What declined last week?
- Fiber path for fire panels in Neyland Stadium went down
Where is attention needed this week?
- Correcting fiber path at the stadium and preparing for next football game
- Check on progress on water detection at Dougherty
What changes are happening this week?
- Just normal troubleshooting
Any critical repairs or outages that were addressed?
- Fiber path at Neyland Stadium
Chemical Treatment
What improved last week?
- Housing Closed Loop system health, equipment installs for TBA, SERF
What declined last week?
- Not declined more than it already is, but Nursing loop is being opened to Claxton chilled loop
Where is attention needed this week?
- Chill water closed loops for TBA, Claxton, and SERF
What changes are happening this week?
- Ability to feed chemicals into buildings that need it. As well as extra makeup water capacity in Claxton loop to prevent “drying” out the system. Jartu cooling tower monitoring/feeding install
Any critical repairs or outages that were addressed?
- Claxton
In-house Construction
- New projects received: 13
- New estimate requests received: 8
- Construction Projects of Note:
- Zeanah Engineering Building
- Rooms 114 and 116. Finish shell space and adjacent space for labs
- Blount Hall
- Add dimming controls for 6 rooms in the Student Disability Services area
- Zeanah Engineering Building
Safety
Spotlight on Saftey
Take a couple of minutes to watch this video on our Safety team and their “why” behind the work they do: